7 Ways to Improve Your Audio Conferencing for Business Meeting


It is one thing to get one of the best audio conferencing software such as that from Hodusoft but using it right also makes a difference. Here are a few ways you can improve audio conferencing for your business meetings.



1. Prepare an agenda and let everyone know
You are having a business meeting so outline specifics of the topics to be discussed and let everyone who is going to participate know about it in advance. They can prepare and so can you. Participants can stick to the topics and not stray thereby wasting time. Define start and end time of the conference. Let participants know the number to dial and procedure to follow. Also get them to submit questions and queries beforehand to form part of the discussion.



2. Test before starting the conference
Test for audio quality before you start the conference. Try it out with someone in the same room or call someone in another location. Then get someone to call you to make sure you receive audio right.



3. The microphone is impartial
Human hearing is subjective. Your brain can ignore other sounds and focus on the speaker’s voice. The microphone used during the audio conference will pick up sounds from the front and sides depending on its pattern. It will pick up your voice and also background sounds. So, when you join an audio conference or initiate one, make sure to do away with sources of external noises or take steps to nullify them. It is best if you choose a quiet room with walls that do not reflect sound. For this you can use curtains to reduce reverberations and echoes.



4. Know how to participate in the audio conference
The audio conferencing software has many features. You can all talk simultaneously but that is not the done thing. One should never interrupt when someone else is speaking. Raise hands when you have something to say. There is a feature in the audio conferencing software that lets you do this so the moderator can give you permission to speak. When you speak do not keep your voice low and limit the duration. Speak clearly and slowly, enunciating each word to make sure others can listen and understand. It is also a good thing to not raise your voice too much when excited as it will cause distortion.



5. Use headset
Rather than using a speaker and microphone combination you will find that a headset is better. You can hear better with the headset clamped around your ears. The microphone is held at just the right distance and you have your hands free to do anything you like. You can hear better and talk better, even in noisy environments.



6. Mute
There is a mute button you will see on the screen displayed by the conferencing software. Tap or click on it when you are not talking or when you wish to converse privately with someone next to you. There is no reason to broadcast your private chat to everyone in the conference.



7. Choose the right software
When you conduct business conference using the internet you are making use of VoIP technologies that are prone to glitches. Conferencing Software quality and how it has implemented codecs and how it handles audio packets make a difference to clarity and quality. Hodusoft’s conferencing solution lays special emphasis on superior codec implementation and bandwidth handling so that audio remains crystal clear.



Hodusoft’s audio conferencing solution is the finest and you get the best out of it when you follow the tips outlined above.

Source: https://hodusoftsite.wordpress.com/2019/11/12/7-ways-to-improve-your-audio-conferencing-for-business-meeting/

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